Management Assistant

Reference:
904289
Sector:
Office / Commercial
Salary:
£20,000 Per Annum
Town/City:
Ipswich
Contract Type:
Full time

The Just Recruitment Group are pleased to be recruiting for a Management Assistant position for client based in the Ipswich area who are a well established construction company.

The Management Assistant will provide high level administrative support to a total team of eleven comprising; a Technical Director, Projects Director, 5 technically orientated Product Managers and 2 Senior Site Technicians giving the role a broad scope and interesting insight across the business.

The role reports to the PA to the Director's and will also provide cover during periods of absence within the team. The ability to communicate, prioritise workload, handle multiple tasks with a pro-active, efficient and organised approach together with the ability to organise a large team with a high degree of professionalism is fundamental. The role will work closely with the Director's PA and the need for a can do attitude and contribution to a team spirited environment with a willing, flexible and professional approach is essential. 

Outline of Main Responsibilities/Duties:

* Co-ordination of diaries for both internal and external meetings
* Organisation of refreshments/lunch requirements and IT equipment
* Organising venues and travel arrangements
* Updating of company complaints register Co-ordination of Events
* Organisation of product launches and product training when required
* Issuing of invitations/meeting requests and coordination of attendees
* Assisting with the organisation and coordination of attendees for staff events
* Production and collation of reports utilising in-house database systems and information from internal departments
* Ordering Company provisions
* To apply discretion together with a high degree of confidentiality always

Key skills/qualifications:

* Elevated level of spelling and grammar
* Excellent organisational abilities
* PA background
* High degree of accuracy
* Approachable and diplomatic
* Excellent communicator in both verbal and written mediums
* Professional, friendly and resourceful approach
* Team spirited attitude
* Advanced level of Computer literacy - intermediate knowledge of all Microsoft Products (PowerPoint, Word, Mail Merge, Excel etc.)
* Motivated, professional and driven to deliver high standards
* To be flexible to work additional hours when required
* Maintain high standards of service synonymous with the brand
* To assist within other areas of the department/business as needs arise

Benefits:

* Life assurance x7 basic salary (effective date of commencement)
* Income Protection Insurance (effective date of commencement)
* AXA PP Private Healthcare (post successful completion 6-month probationary period)
* Pension (effective 1st of subsequent month of joining) Company contribution 5% rising by 1% every alternate year to a cap of 15%
* Holiday 20 days increasing to 25 days on completion of 1 years' service
* Additional paid leave during Christmas shut-down (discretionary not contractual)
* Annual/performance bonus (discretionary not contractual)
* Bonus sacrifice scheme (to pension)
* Salary sacrifice scheme (to pension)
* Childcare vouchers
* Employee Assistance Programme
* Cycle to Work Scheme
* Social and team building events