Administrator

Are you an experienced office manager with accounts experience looking for a new role in the Colchester area? 

Are you happy to speak to and communicate with customers? 

I am delighted to be recruiting for a well-regarded organisation based in Colchester - they are looking to recruit an office manager with accounts experience to join their long standing team. 

The office administration manager will assist the current team in its main office, you will need to be highly organised, reliable and have a good attention to detail.

A proven track record in office administration, accounts and sales support roles is required. The candidate will need to be able to prioritise, organise and complete their own workload. 

Key candidate requirements: 

• Highly organised, reliable and with attention to detail.
• Ability to prioritise and complete own workload.
• Accounts administration competence
• Sage 50 accounts experience required.
• Sales admin support experience.
• Good telephone manner and customer relations skills
• IT literate – predominantly Sage 50 accounts, Microsoft Outlook e-mail, Excel and Word.
• Experience of shipping / logistics would be highly beneficial. 

The role includes but is not limited too: 

• Customer liaison via telephone and email for sales, service and warranty interaction.
• General Accounts support – including sales and purchase ledger on Sage 50 and day to day order processing
• Administration support for sales staff, keeping job packs up to date and stakeholders informed
• Handling sub contracted logistics administration for large orders
• General office administration duties, file keeping, office supplies etc. 

Office hours 9:00 – 5:00pm Monday to Friday 20 days holiday + Christmas break + statutory Free parking is available on site and you will need your own transport due to the companies location. 

The Just Recruitment Group are currently recruiting for an Administrator for their client based in Great Dunmow.

Role Purpose

Working within the Billing Team and reporting to the Billing Team Leader you will be responsible for accurately processing, pricing and preparing the monthly applications and ensuring they are submitted to our customers within the specified timescales. Where necessary, liaise with other departments to clarify information and resolve accounts queries.

Main Responsibilities and Accountabilities of the role:

• Accurately processing and pricing of the weekly record vouchers against quotations, price lists and commercial agreements
• Submitting applications and supporting documentation within the set timescales
• Updating internal systems
• Calculating plant hire charges
• Processing final account agreements
• Setting up new projects
• Communicating with customers via telephone and email
• Investigating customer account queries and preparing the relevant information and supporting documentation
• Adhere to and support the company’s credit control policy when responding to customers
• Ensure all written communication is accurate, appropriate and of a high standard
• Prepare management information
• Deliver excellent customer service and assist in strengthening customer relations

Skills and Experience

• Must have an excellent telephone manner and strong communications skills
• Previous administration experience with a high level of attention to detail
• Strong numerical and excellent written skills
• Able to prioritise work, remain calm under pressure and meet deadlines
• Being a confident, polite, tactful and discreet individual who is self-motivated and approachable
• Skills in MS Office packages