Office Support Co-ordinator
| Sector: |
Public Service and Administration |
| Salary: |
£25,250 per annum |
| Location: |
Tiverton, Devon |
| Role: |
Full Time |
| Contract: |
Permanent |
| Job ref: |
TB05 |
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Just Recruitment is working with an established manufacturer, based in Tiverton, Devon, to recruit an Office Support Coordinator.
Hours: 35 hours per week. Monday to Friday, 8.30am/9.00am to 4.30pm/5.00pm.
This is a key role providing front-of-house and administrative support across the business. Responsibilities include managing the switchboard and visitors, coordinating meetings, preparing documents, and maintaining records. The position also supports the HR & Payroll Manager with drafting and formatting documents, ensuring well-organised administration. While it does not involve direct project leadership, it requires a proactive and efficient approach to daily operations.
Duties will include:
- General administrative support to the wider business, including document creation and record maintenance
- Support to the HR & Payroll Manager, particularly in drafting and formatting documents
- Arranging travel – overseas and in the UK, and monitoring the effectiveness of service provisions
- Carrying out annual tasks, such as driver licence checks for company vehicle drivers, updating and maintaining systems and databases to ensure up-to-date, accurate information
- Phone cover and switchboard support
- Visitor management, including sign-in and hospitality coordination
- Meeting support, including room bookings, refreshments, and logistics
- Support with the coordination of compliance training and logging of events and certificates
- Utilising and creating content for our learning management platform – becoming an admin user proficient in creating and analysing reports for compliance
- Responding to internal support requests and processing outcomes, such as placing orders for personal protective equipment and consumables, maintaining internal records and procedures
- Assisting with documenting workflow processes to formalise our wider team procedures and ensure continual review to ensure up-to-date practices are in place
- Administration support of the starter/leavers process, including updating our business systems
Required key skills include:
- Exceptional communication and customer service skills to include: interpersonal, verbal and written
- High attention to detail and accuracy
- Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams, etc.)
- The ability to communicate professionally at all levels
- Interested in developing automation tools to improve efficiency
- Comfortable investigating issues and following through to resolution
- Discreet, professional, and collaborative in a multi-functional team environmentExcellent written English skills, with the ability to produce clear, professional documents.
- Familiar with the organisation of events, overseas travel or similar
- Previous experience in an office support role for a large multi-functional organisation
- Adaptable, self-motivated, team worker with a can-do attitude who can demonstrate initiative
Just Recruitment acts as an employment agency for permanent roles.
The salary advertised is the bracket available for this position.
We are an equal opportunities employer and welcome applications from all suitable candidates.
Contact Tracey Bates to talk about this role on 01376 517079
