Product File Administrator

Just Recruitment is working with an established manufacturer, based in Tiverton, Devon, to recruit an Office Support Coordinator.

Hours: 35 hours per week. Monday to Friday, 8.30am/9.00am to 4.30pm/5.00pm.

This is a key role providing front-of-house and administrative support across the business. Responsibilities include managing the switchboard and visitors, coordinating meetings, preparing documents, and maintaining records. The position also supports the HR & Payroll Manager with drafting and formatting documents, ensuring well-organised administration. While it does not involve direct project leadership, it requires a proactive and efficient approach to daily operations.

Duties will include:

• General administrative support to the wider business, including document creation and record maintenance
• Support to the HR & Payroll Manager, particularly in drafting and formatting documents
• Arranging travel – overseas and in the UK, and monitoring the effectiveness of service provisions
• Carrying out annual tasks, such as driver licence checks for company vehicle drivers, updating and maintaining systems and databases to ensure up-to-date, accurate information
• Phone cover and switchboard support
• Visitor management, including sign-in and hospitality coordination
• Meeting support, including room bookings, refreshments, and logistics
• Support with the coordination of compliance training and logging of events and certificates
• Utilising and creating content for our learning management platform – becoming an admin user proficient in creating and analysing reports for compliance
• Responding to internal support requests and processing outcomes, such as placing orders for personal protective equipment and consumables, maintaining internal records and procedures
• Assisting with documenting workflow processes to formalise our wider team procedures and ensure continual review to ensure up-to-date practices are in place
• Administration support of the starter/leavers process, including updating our business systems

Required key skills include:

• Exceptional communication and customer service skills to include: interpersonal, verbal and written
• High attention to detail and accuracy
• Proficient in Microsoft Office applications (Word, Excel, Outlook, Teams, etc.)
• The ability to communicate professionally at all levels
• Interested in developing automation tools to improve efficiency
• Comfortable investigating issues and following through to resolution
• Discreet, professional, and collaborative in a multi-functional team environmentExcellent written English skills, with the ability to produce clear, professional documents.
• Familiar with the organisation of events, overseas travel or similar
• Previous experience in an office support role for a large multi-functional organisation
• Adaptable, self-motivated, team worker with a can-do attitude who can demonstrate initiative

Just Recruitment acts as an employment agency for permanent roles.
The salary advertised is the bracket available for this position. 
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is partnering with a well-established and successful business in Witham to recruit an Order Processing Administrator to join their long-standing team.

The role will primarily focus on uploading orders and quotes, accurately interpreting dimensions from drawings, and demonstrating a keen eye for detail to ensure items are produced with the right first-time approach, meeting customer requirements.

Duties include:

• Vetting of customers' drawings and orders
• Uploading orders and quotes onto the internal system
• Ensuring all orders are checked within the agreed KPI’s
• Sending orders to out-sourcing and responding to queries and questions that may arise
• Processing delivery notes and invoices
• Investigating and processing remake paperwork
• Undertaking any administrative functions within the office as and when required

Key skills required:

• Excellent attention to detail
• Excellent organisational skills to manage the workload for the team
• Confident with technical information (or confidence to learn)
• Self-motivated
• Ability to work under pressure
• Computer literate (Excel/Word)

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is partnering with a well-established and successful business in Witham to recruit a Customer Service Administrator to join their long-standing team.

You will be responsible for delivering a high level of customer service to both regular customers and internal stakeholders, including production, accounts, transport, and the sales team. You will work towards key KPIs to ensure that the highest standards of customer service are maintained and continuously improved.

Duties include:

• Vet customer orders ready for processing onto the system.
• This includes applying the correct delivery dates to suit the customer requirements whilst ensuring it fits in with the production dates, capabilities and delivery areas.
• Proactive response to answering the telephone within 3 rings.
• Enthusiastic attitude to deal with and resolve customers' queries or issues promptly.
• Proactively follow up with customers to resolve queries if they have not responded. Ensure all verbal correspondence is confirmed in writing and the system is updated with correct information.
• Support the end-of-month invoicing procedure, investigate and find any missing delivery notes.
• Routinely speak to key accounts and regular customers to grow a productive working relationship with them.

Key skills:

• Exceptional customer service skills - must have a friendly and positive phone manner.
• Energetic, self-driven and motivated.
• Excellent attention to detail.
• Ability to continually multitask.
• Ability to prioritise your time to plan and organise your day.
• Ability to learn and absorb information.

Hours: Monday to Friday, 8.30am - 5.00pm.

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is working with a well-regarded and long-standing family business based on the outskirts of Colchester to recruit an Accounts Administrator to their team.

Working hours are Monday to Friday, 8:30am–5:30pm. The hours can be flexible, including a four-day work week or school-friendly hours.

Please note that due to the location, you will need to drive.

You will need to have a minimum of 3 years’ experience working with Sage 50 accounts and Sage payroll, with the ability to work on your own initiative.

The role is focused within the remit of bookkeeping up to the trial balance, using Sage software.

Duties include:

• Ensuring timely and accurate recording of financial transactions.
• Daily financial operations, including posting supplier invoices, reconciliation of supplier accounts, accounts payable management, creation of customer invoices, accounts receivable management, etc.
• Performing bank/credit-card reconciliations, including a factoring banking account and petty cash accounts.
• Quarterly VAT returns and analysis. (including RTI submission to HMRC).
• Preparing weekly aged creditors reports and processing the weekly supplier payment run accordingly.
• Preparing monthly aged debtors reports and providing credit control where required.
• Maintaining the cashflow forecast for the Finance director to review.
• Processing monthly payroll, payments, journal entries and year-end procedures (including RTI submission to HMRC)
• Managing auto-enrolment pension contributions, submissions and legal returns to the pensions regulator.

Skills required include:

• Significant experience in finance or accounting.
• Proficiency with accounting software Sage 50 and payroll.
• Advanced knowledge of spreadsheet software such as Excel.
• Excellent communication and interpersonal skills.
• Experience in data entry.
• Effective decision-making and problem-solving techniques within a finance environment.

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment has a fantastic opportunity for an H&S & Facilities Support Coordinator to join an exciting company based in Ipswich.

In this fast-paced role, you’ll play a key part in supporting the Health & Safety and Facilities teams by coordinating procedures, managing documentation, and ensuring smooth day-to-day operations. The position requires strong organisational skills, attention to detail, and the ability to thrive in a process-driven environment.

As this is a maternity cover position, you will need to hit the ground running; previous experience within a similar role will be vital to your success in the role.

Duties include:

• Maintaining up-to-date maintenance records and electronic files, ensuring compliance requirements are met regarding the servicing and repairs at the company premises.
• Providing reception/switchboard cover (during lunches, absences, and holidays).
• Assisting with the management of the programme of planned and unplanned works.
• Taking responsibility for contractors working on the premises.
• Supporting H&S/ISO team in all aspects of administration.
• Performing admin support with amendments/updates to H&S/ISO policies, procedures, and standards.
• Assisting with ISO standards administration.

Skills required:

• Strong attention to detail with a high level of accuracy.
• Ability to prioritise tasks and manage workload effectively.
• Excellent written and verbal communication skills, with a confident telephone manner.
• Proven organisational and administrative abilities.
• A proactive, supportive team player with a hands-on approach.
• Proficient in Microsoft Office and database systems.
• Comfortable working under tight deadlines.

Hybrid working is available after successfully completing the probationary period. The role requires 3 days per week in the office, with the option to work up to 2 days from home.

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.