Secretary/Office Support Administrator

Just Recruitment is working with a growing business based on the outskirts of Colchester, looking to add a Commercial Assistant to their team.

You will be responsible for supporting the Commercial Team in managing the financial and contractual performance of their projects. Primary functions of this role include administration, pricing and agreeing variations, client liaison, query handling and contributing to the efficient running of the department.

Key responsibilities include:

• Reconciling and archiving completed jobs.
• Document control and administration.
• Updating internal reporting records.
• Raising and agreeing variation costs.
• Assisting with negotiation and agreement of order terms and conditions.
• Communicating with clients and internal departments as required.

Experience/skills required include:

• Experience in an administrative role.
• A confident communicator, both written and spoken.
• Excellent organisational skills and ability to multitask.
• Computer literate with good working knowledge of MS Office.
• Good numeracy skills and a high attention to detail.
• A willingness to learn and take initiative.

Hours: Monday to Friday, 40 hours per week.

Please note that, due to the company’s location, you will need to drive.

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is supporting a well-regarded business based in Halstead who are recruiting for a Transport Coordinator to add to their team.

You will be responsible for planning and coordinating the transportation of goods and materials from one location to another.

Key tasks include:

• Answering incoming calls, giving product information, lead times, dealing with general enquiries and queries — redirecting calls to relevant departments.
• Planning and coordinating the movement of goods between locations using various modes of transportation.
• Communicating with customers, drivers, carriers, and other parties to ensure smooth and timely delivery of shipments.
• Maintaining records and reports of transportation activities and transactions.
• Scanning documentation.
• Arranging couriers and/or carriers as required.

Role key requirements include:

• Strong communication, organisational, problem-solving, and multitasking skills.
• Excellent computer skills.
• Good eye for detail.
• The ability to work well under pressure.
• Courteous.

Preferred experience includes:

• Previous Transport Coordinator experience gained within an office environment.
• Customer Services experience would be desirable.
• Excellent telephone manner with the ability to communicate at all levels.
• High level of attention to detail and accuracy.
• Good working knowledge of Microsoft Office and experience with in-house systems.
• Ability to multitask and prioritise own workload.

Hours:

• Monday to Thursday, 8.30am to 5.00pm.
• Friday 8.30am to 14.30pm.

Just Recruitment acts as an employment agency for permanent roles.
The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is supporting a well-regarded business based in Halstead with the recruitment of an Export Administrator to join their team.

You will be responsible for servicing current and prospective customers by receiving and processing orders, enquiries and general information in a timely and courteous manner.

Key tasks include:

• Answering incoming calls, giving product information, lead times, dealing with general enquiries and queries, and redirecting calls to relevant departments.
• Processing and managing export orders, shipments, and documentation in compliance with international regulations and procedures.
• Providing excellent customer service and handling any queries or complaints related to export operations.
• Maintaining accurate records and reports of export activities and transactions.

Key requirements include:

• Excellent computer skills.
• Good eye for detail.
• The ability to work well under pressure.
• Courteous.

Preferred experience includes:

• Previous Export Administrative experience gained within an office environment.
• Excellent telephone manner with the ability to communicate at all levels.
• High level of attention to detail and accuracy.
• Good working knowledge of Microsoft Office and experience with in-house systems.
• Ability to multitask and prioritise own workload.
• Exceptional communication skills, both written and verbal.

Hours:

• Monday to Thursday, 8.30am to 5.00pm.
• Friday, 8.30am to 2.30pm.

Just Recruitment acts as an employment agency for permanent roles.
The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment has an exciting opportunity for an Accounts Assistant to join a company based in Sudbury.

You will be responsible for supporting the Finance Department and Senior Management in all areas of finance and accounting.

Duties include:

• Updating invoice details and dates using Excel
• Updating and adding items to sales orders
• Raising and updating invoices on Sage
• Sending copies of invoices to customers
• Supplying supporting documentation as required
• Processing and completing purchase orders, including updating Sage and forwarding to the customer
• Updating the relevant spreadsheets on completion of purchase orders
• Assisting with customer queries incoming to the Finance Department
• Forwarding documents such as contracts, calibration certificates, etc, as required
• Answering all invoice queries
• Supplying contract details and breakdowns to support invoice charges, etc.
• Management of Credit Control
• Emailing/posting statements
• Chasing/requesting payment
• Answering customer queries regarding invoices
• Generating and forwarding outstanding invoice reports

Hours: Monday to Friday, 9.00am to 5.30pm.

Just Recruitment acts as an employment agency for permanent roles.
The salary advertised is the bracket available for this position. The actual salary paid will be dependent on your level of experience, qualifications and skill set.
We are an equal opportunities employer and welcome applications from all suitable candidates.

Just Recruitment is working with a growing organisation on the outskirts of Sudbury to recruit an Accounts/Finance Manager. This role reports directly to the directors and is supported by an Accounts Assistant who will report into this role.

The key purpose of this role is to manage the finance department and to support the senior management in all areas of finance across the business.

Key duties include:

Daily:

• Reconciling current accounts on Sage
• Updating the cash flow spreadsheet and reviewing
• Loading purchase invoices onto Sage and distributing them for approval

Weekly:

• Producing Balance of Accounts for Finance meetings
• Reviewing Sales Ledger and Purchase Ledger
• Compiling supplier invoices, reviewing and loading for payment via Bacs, updating Sage and sending remittance advice

Monthly:

• Reconciling all bank accounts against paper statements
• Loading credit card payments onto Sage and reconciling against the paper statement
• Processing wages – gathering all timesheets and expenses, compiling and sending to Whitings, receiving documents and payslips back, loading Bacs payments and sending payslips and loading Journals onto Sage
• Downloading monthly supplier invoices
• Creating monthly sales invoices

Quarterly:

• Compiling and filing VAT Returns

Annually:

• Compiling required documents for accountants at the financial year end, processing Sage Year End and communicating as necessary with accountants
• Managing commercial and vehicle insurance. Reviewing current circumstances, reassessing cover and requirements, and supplying supporting documents

This is an excellent opportunity for a skilled finance professional with experience in managing a team. This role may offer some degree of flexibility in working hours.

To be considered for this role, you must hold at least AAT level 4 or similar.

This is an office-based role.

Just Recruitment acts as an employment agency for permanent roles.
We are an equal opportunities employer and welcome applications from all suitable candidates.